Indox – Index IT

Solutions for structured documentation

Indox for Guidelines

Indox for Guidelines is intended to produce company guidelines. The guidelines can be published, for example, on the intranet and on a website, and can be targeted to a group of readers, such as internal or public versions. The process of approving guidelines can be controlled by workflows and publication can be scheduled

Kela (Finnish social security institution) chose Indox as information system for benefit administrative guidelines.

Indox for Manuals

Indox for Manuals is intended for the production, management, and publication of manuals for organizations' services and products. The structured content of the system allows it to be reused and easy to maintain. Manuals can be made in different language versions and published in several formats, e.g. pdf or html.

Trimble chose Indox for its building data modeling software documentation needs.

Indox for Regulated Documents

Indox for Regulated Documents allows you to produce, manage, and publish government-regulated documents, such as permit application attachments. The system ensures that the attachments required for different types of documents are automatically included and that the content adapts to the permit applied for.

DRA Consulting chose Indox for digitalising the process of writing marketing authorisation applications.

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The functionalities of Indox

Indox is a browser-based software application for producing, managing, and distributing large XML document masses.

The system’s modern component-based architecture enables content reuse, making it easier to manage change. Composing and publishing content in various formats, such as PDF and HTML, is automated and can be used to produce product-specific variations without additional manual work. According to the group of readers, the documentation can be targeted to, for example, internal and public versions of the organization. Work processes can be controlled with customizable workflows.

If the material is already in XML format, it can be imported into the system with the Import tool, while the Word2DITA tool facilitates the conversion of Word material into a structured XML format.

Location independent

All you need is a browser and an internet connection The Indox database runs on Microsoft's Azure cloud service. You can connect to the system anywhere, after which all the functions of the system, from editing content to publishing, are available to you. Indox can also be installed on the organisation's own network and equip the operating environment with the level of security required by it, for example for VPN connections.

Single-source authoring

The change will be updated throughout the material. Content production is based on structured documentation. The content of the information is structured and processed into appropriately sized pieces that are combined into larger entities. When you make a change to a piece of content, the change is automatically updated to all entities of which the piece is a part. Dividing content into pieces also allows multiple authors to produce content simultaneously so that text and images stay up-to-date everywhere.

Comment and review

Work processes are controlled by workflows, Indox has ready-made workflows for commenting and approval procedures. Commenting is conveniently done in the preview view. The workflow is associated with email notifications. If necessary, the workflow can lock the items that belong to it, so that the content cannot be changed before the workflow ends. The history of the workflow steps remains in the system. Workflows can be customized to the user's company's own needs.

Support for DITA

The Indox system relies on open standards. The Indox database is XML-based and the structure of documents and document sets complies with the DITA standard. DITA enables the decomposition of information into small, easy-to-maintain pieces that can be flexibly combined with each other for different uses.

Multiple publishing channels

In Indox, the author focuses on the content and the layout is created automatically. Each element has a context-sensitive layout defined. When the contents of a piece are printed as a PDF, for example, its hierarchical structure gets new layout rules tied to the paper size. When it is published online, the content is modified to suit its requirements, possibly even being cut into smaller entities between which a link is created.

Automated language versioning

Manage the translation process with workflows. Indox supports language versions in a controlled manner. One main language is written in the system. Indox knows which pieces require translation and sends only those for translation. This minimizes translation needs and reduces costs. The side languages are returned to the system at the end of the translation job.

Pricing

Indox works in the Microsoft Azure cloud environment or it can be installed in the customer's data center. Pricing on a monthly basis or as a license. You can choose Oxygen WebAuthor or Fonto as the XML editor.

Cloud service	Indox Lite¹	Indox S	Indox M	Indox L	Indox XL
Authors²	1	5	10	25	over 25
Indox €/month	included	620€	870€	1290€	Ask for a quote!
Fonto €/month	included	115€	225€	565€
Total €/month incl. Indox	400€	735€	1095€	1855€

Cloud service	Indox Lite	Indox S	Indox M	Indox L	Indox XL
Authors	N/A	5	10	25	over 25
Indox €/month	N/A	620€	870€	1290€	Ask for a quote!
Oxygen WebAuthor €/month	N/A	200€	500€	1000€
Total €/month incl. Indox	N/A	820€	1370€	2290€

¹ Indox Lite includes selected features: one Fonto license, 500mb of storage, DITA export, reference management and standard pdf printing.

² With the Font Editor, the number of authors can be customized freely.